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Remote in Mexico

Executive Assistant

As an Executive Assistant, you will provide high-level administrative support by performing administrative duties for executive management.

Responsibilities may include screening calls, making travel and meeting arrangements and preparing reports and financial data. This critical support position requires flexibility, excellent interpersonal skills, project coordination experience and the ability to work well with all levels of internal management, Executive Team, Board of Directors, staff, clients and vendors. This position is remote, based in Mexico, and reports to the CEO and CFO.

Key Responsibilities

  • Manage and maintain schedules for members of the Executive Team

  • Providing administrative support, such as writing and editing e-mails and memos, screening calls and e-mails, and preparing communications on behalf of members of the Executive Team

  • File and retrieve corporate documents, records, and reports

  • Coordinate both internal and external meetings and conferences

  • Arrange and coordinate travel arrangements

  • Manage expense report coordination and submission

  • Develop and maintain databases, spreadsheets and presentations as needed, using the appropriate software

  • Event planning

  • Other responsibilities as assigned

Requirements

  • English language proficiency with strong oral and written communication skills
  • Minimum 5 plus years administrative experience executive level manager
  • Highly skilled in Microsoft Office suite (Word, Excel, PowerPoint, Visio, Project etc.) Must be able to build and maintain Excel Spreadsheets and PowerPoint Decks.
  • Exceptional attention to detail and strong organizational skills
  • Must be able to take initiative to get things done
  • Ability to interact with and maintain good working relationships with staff of all levels in a global, remote environment
  • Ability to identify and resolve issues in a timely manner
  • Ability to operate in a discreet and confidential manner
  • Bachelor’s degree

To submit your resume, please contact us at recruiting@reprintsdesk.com

Email Us Your Resume

*This position is not eligible for employee referral bonus